[Vineeth Jose]

in reply to: Shift management in Bio-metric Time Attendance Software – Auto Shift Detect #27410

Lenvica HRMS will detect the shifts of employees automatically based on the employee punches.

The applicable shifts of employees have to be specified for once in the software. It can be done location-wise, department-wise or employee-wise. E.g. for manufacturing department, it must be defined that Morning shift, Afternoon shift, Night shift and General shift are the shifts applicable. Lenvica HRMS compares the daily punches of each employee with the applicable shifts’ start and end times. It then assigns the right shift for which the employee clocked. All attendance types will further be drawn on the attendance screen in reference to the shift assigned automatically by the software.

Proper IN and OUT punches are very necessary for the right detection of shifts. If the employees are not punching in proper sequence, IN for entry and OUT for exit then Lenvica HRMS won’t be able to rightly judge on the shift the employee attended.

[Vineeth Jose]

in reply to: Unable to login to Lenvica HRMS – Says password expired #25198

Hi Jonathan,

You may have setup an expiry date or must have defined counts to restrict access after certain count of wrong attempts. You can contact support staff assigned for you to install version 6.2.0.0 or higher and also to reset the user password.

In 6.1.9.0, user password expiry settings were introduced. You can find these setting in module Administration, under Administration settings – in ‘Password settings’ tab. Expiry settings can be defined on this screen. In order to remove expiry date of user login passwords, set value ‘0’ in Maximum and Minimum password age. Also available are options to deny access and lock user after certain count of wrong attempts to login. You can also set these as per your requirements.

[Vineeth Jose]

in reply to: Track history of changes made in the salary module! #23379

Yes, you can refer ‘the Salary History’ screen under Salary module.

It keeps track of changes done in the salary module along with time and date, user info and the change that was done by the user. For example, if one user edits the values given to any salary head in the salary card it lists the name of user, date and time and the message that ‘Salary card was modified’. If required, you also have option to export the entire salary hisotry to excel sheet. Administrators can easily learn the changes and the users who did it too. I hope this helps!

[Vineeth Jose]

in reply to: Common Salary Group for Multiple Companies #23285

Yes, it is possible to use the same salary structure for multiple companies registered in the software. The salary settings screen has option to enable this. Please refer the image below. You can activate the setting ‘Salary groups must be common to all companies’. This will let you process salary for all companies using the same salary structure itself.

[Vineeth Jose]

in reply to: How to update salary information of employees into Lenvica HRMS payroll software? #23225

Yes, you can upload salary information of employees in bulk to Lenvica HRMS using the excel import option.

Users who administer salary processing in the payroll software can maintain a template for uploading the salary figures into the software for payroll processing. Fixed values can be imported to salary master. It is not required to be import these values again unless the figures are revised as part of the salary increment or so. There maybe some figures which change every month like the Commission Pay. Such salary heads are to be included in the excel file and must be imported prior the payroll processing. It updates the salary card values. You can refer the link below which explains the salary import procedure.
How to import salary values into Lenvica HRMS Payroll software using excel sheets?
It is also possible to update salary values in the software in bulk for all employees using buttons that appear on the bottom right corner of the salary card screen. The video link below explains how to update values in bulk using this feature in the salary card screen.
How to update salary values in bulk in Lenvica HRMS payroll software?

[Vineeth Jose]

in reply to: Employee Shift Management #23137

Lenvica HRMS time attendance software supports regular fixed and rotational shifts. In case of managing shifts in your company, you can use the ‘Shift Import’ feature in Lenvica HRMS time attendance software. It uses a fixed template of excel format in which you can define date and shifts that the employees are assigned for the coming week. It can be imported easily into Lenvica HRMS. If shift attended by an employee is different from what was assigned to him already, user can easily make this change in the ‘Shift Planner’ screen under module ‘Shifts’. When changes are made for a considerable count of employees then user can use the same excel file which was used to update shifts earlier to the time attendance software. User can edit shifts defined in this excel file and import it to Lenvica HRMS. The video link below shows how you can import shifts using excel into Lenvica HRMS time attendance software.
How to import shifts into Lenvica HRMS using excel file?

[Vineeth Jose]

in reply to: Employee Damages Recovery in Payroll Software #22712

Yes, Lenvica HRMS payroll software lets its users to record the damages and to recover it from salary in lump sum or in instalments. ‘Damages and Recovery’ module is in Salary module. Select employee and enter the amount to be recovered. Define recovery mode, recovery cycle, interest rate if applicable etc. You can see a check box for an option to ‘Recover from Salary’, this will automatically deduct the instalment amount every month from the salary of the employee. Please review the page link below to learn more on ‘Damages and Recovery’ feature in Lenvica HRMS payroll software.
Employee Damages & Recovery in Lenvica HRMS Payroll Software

[Vineeth Jose]

in reply to: How to manage work from home permissions in Lenvica HRMS time attendance software? #22707

Yes, you can manage ‘Work from Home’ permission in Lenvica HRMS time attendance software using the Employee Self Service. There is an option under attendance, it is called ‘Regualrisation’. Using the leave application is not recommended as leave of absence means permission for being absent from duty. Leaves are normally entitled and employees are permitted to be absent from duty on a leave day. They also get paid for those days. Whereas ‘Work from Home’ is not absence from duty but instead it is merely a permission to continue duty from home itself. The request for work from home due to personal reasons, illness, childcare, pregnancy etc. keeps surfacing in organizations and have to be dealt in accordance with Work From Home Policy of the company. During work from home, employee is not allowed to be absent from duty at home but he must be reporting to manager, completing his tasks etc, physically being at home.

To enable regularisation in Lenvica HRMS, you must first create an attendance type in module ‘General’, under ‘Attendance Types’. This attendance type must belong to category ‘Attendance’, as shown in the image below. You can then move to ‘Regularization under Attendance module. Add the new regularization type called ‘Work from Home’ and choose the attendance type we created earlier. Once this is done, this particular regularization type called ‘Work from Home’ will be available in employee self service in Attendance under Regularization application. You can choose this and apply to regularize attendance of days in which you worked or will work from home. Any approved work from home entry in the attendance screen of an employee will be added to the work time. While processing payroll, since the attendance module is integrated with payroll module, you can choose to include work from home hours also for salary calculation.

Please review the page below to learn how to raise work from home application through employee self service in Lenvica HRMS?
How to apply for Attendance Regularization?

[Vineeth Jose]

in reply to: How can the employees add income tax declarations themselves into Lenvica HRMS? #22651

Yes, employees can submit their income tax declarations online. It can be done through employee self service, the online portal of Lenvica HRMS payroll software which is accessible to all the employees.

The income tax declaration screen in ESS must be enabled for employees. In ESS rights, pick the employee group and enable the screen ‘Income Tax Declarations’ under the payroll screen. Once enabled, employees can access it through ESS and declare the TDS sections. Please check the link below. It explains how to add income tax declarations.
How to add income tax declarations using employee self service?

[Vineeth Jose]

in reply to: Employee Document Management #22618

Yes, there is provision to store employee documents in Lenvica HRMS. It saves you from storing and maintaining files with hard copies of documents collected from employees.

The option is under ‘Documents’ in module ‘Employee’. You can double click on any employee for who you would want to store documents. In the documents screen, you can add the documents. Please refer the video link below. It explains how you can upload documents in Lenvica HRMS Time attendance software.
How to upload employee documents in Lenvica HRMS?

[Vineeth Jose]

in reply to: Carry forwarding negative leave balances for Casual Leaves alone #22549

Yes, you can carry forward negative leave balances in Lenvica HRMS leave management software.

Double click on ‘Casual Leave’ on ‘Attendance Types’, under module ‘General’. You can see option to carry forward negative values. Check mark it and save. Now, it will allow employees to consume more than the entitled or accrued count of casual leaves. The negative balance will get positive based on the accrual cycle. For example, if -1 is the current month casual leave balance, where an employee gets one casual leave credited to his balance every month, then his leave balance will become zero next month. In the month following it will become one. Refer screenshot below to see the option available in Lenvica HRMS to carry forward negative values.

Attachments:

1. 

   Negative-Leave-Balance-Casual-Leave.png
   

[Vineeth Jose]

in reply to: Excel Report for Employee State Insurance (ESIC) Online Submission #22514

Yes, ESIC online submission document is available in Lenvica HRMS. The report is in module ‘Salary’ and under ‘Salary Reports’. The report title is ‘ESI Online Submission Document’. You can process salary and pull out the report. It follows the exact format as instructed by ESIC for uploading to submit the ESIC deductions.

[Vineeth Jose]

in reply to: Is there an option in time attendance software to follow up managers regarding pending casual or earned leave requests? #22431

Yes, you can remind your managers to take action regarding the requests pending in the Employee self service.

In the Leave settings under the Leave module, choose the tab ‘Alerts’. You must activate the last alert on the list. This will send email notificatons to managers when requests have been pending with them for the count of days you define in the alert screen.

[Vineeth Jose]

in reply to: How are pay periods determined? Can we pay bi-weekly using payroll software? #22409

A pay period or salary period is a recurring length of time over which employee time is recorded and paid for the work done. Examples of pay periods are weekly, bi-weekly, semi-monthly, and monthly. Pay periods are determined by the employers and as per their company policies, it may vary for each company.

Lenvica HRMS payroll software lets user to pay wages daily, weekly, bi-weekly, monthly etc. Pay period is user defined in Lenvica HRMS payroll software. In salary module, user can create salary period of any duration and therefore process salary of employees for the specified duration. Payroll and attendance are interlinked in Lenvica HRMS HR software. Lenvica HRMS payroll software picks attendance corresponding to the pay period you have defined to process the payroll. If it is weekly pay period, then the various attendance variables that may have been used in formula for payroll processing, like work time, overtime, late-in, early-out etc will be of that particular week defined as the pay period only.

[Vineeth Jose]

in reply to: What’s floating holiday? Can we manage floating holidays using attendance software? #22358

Floating holidays are paid holidays you give to your employees, but they aren’t tied to specific dates like other fixed public holidays are. Typically, employees can use floating holidays at their discretion. Many employers that offer floating holidays allow them to be unrestricted and taken at any time, usually with notice required. Some employers that offer floating holidays allow them to be unrestricted and taken at any time, usually with notice required. However, employers can choose to restrict them to specific times, such as during the employee’s birthday month, regional festival days or religious festivals not mandatory to everyone etc.

Yes, it is possible with Lenvica HRMS to manage the floating holidays.

Users can easily manage floating holidays in Lenvica HRMS by creating an attendance type for floating holidays. Assign entitlements to employees. You must enable holiday picker under Leave settings. Employees can then raise applications for floating holidays through employee self service. It will go to their reporting managers and on their approval, floating holidays are automatically updated in the attendance screen of employees. Various reports that give exact detail to users regarding the consumption and balance are availabe in Lenvica HRMS. Please view the page link below to learn how you can apply for a floating holiday through Employee Self Service.

Apply for floating holiday in ESS?

[Author]

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