[Steve Alex]

in reply to: Alert through email about Punch IN/OUT for employees #35208

Dear Ribin,
Option to send email alert to employees and managers are enabled from Lenvica HRMS version 7.1.2. Kindly update Lenvica HRMS to latest version.

[Steve Alex]

in reply to: Employee Document Management #22650

Yes employees can upload and view their certificates and documents through Lenvica HRMS Employee Self Service to pass to the HR team. From ESS dashboard, they need to go to ‘My Documents’ > ‘Upload Document’ for uploading their documents. Lenvica HRMS ESS supports word, excel, pdf, photos and so on.

[Steve Alex]

in reply to: Carry forwarding negative leave balances for Casual Leaves alone #22615

Hello Maria,

Before changing the leave period to April, you need to download the Leave Entitlement report for getting leave balance up to March end. Then change the leave period in leave module > leave settings. When you change the leave period, the entitlements will automatically transferred from January to December to April to March. So you will have to update the leave entitlements again. To update the leave entitlement, you have to import it. Using the downloaded leave entitlement report, prepare the import sheet.

[Steve Alex]

in reply to: Excel Report for Employee State Insurance (ESIC) Online Submission #22614

Hello Maria,

From Lenvica HRMS version 6.2.0, ESIC rate is 0.75. But you have to change the employee contribution in Salary group. To change the employee contribution rate, go to salary group > Change formula of salary head ‘Employee State Insurance’ from 1.75 to 0.75. After changing the formula of salary head, reprocess salary and check the report.

[Steve Alex]

in reply to: How are pay periods determined? Can we pay bi-weekly using payroll software? #22412

Hello Nicholas,

Yes! Lenvica HRMS payroll software supports multiple currency. Each salary group can be configured with one currency. Salary groups can be created based on locations. You can create multiple salary groups with their own currencies. Lenvica HRMS payroll software also Management Information System (MIS) module which is a web based module which can be accessed from Mobile and desktop browsers. This is useful for the top managers in each location to view salary overviews, salary comparison, summary of salary heads, location wise and department wise earnings and deductions etc.

Attachments:

1. 

   Multiple-currency.png
   

2. 

   Salary-Comparison.png
   

3. 

   Salary-Overview.png
   

4. 

   Salary-Dashboard.png
   

[Steve Alex]

in reply to: What’s floating holiday? Can we manage floating holidays using attendance software? #22381

Hello Tony,

Create an attendance type for floating holidays. You must enable holiday picker under Leave settings. For creating a floating Holiday in holiday calendar, follow the steps below:
1. Open Holiday calendar
2. Add a new Holiday. Choose type as floating holiday type created in attendance types and assign to company
3. Select Company for allowing employees to pick the holiday in Employee Self Service
4. Click finish to create floating holiday.

After creating all floating holidays in holiday calendar, assign entitlements to employees. Employees can then raise applications for floating holidays through Employee Self Service.

Attachments:

1. 

   Add-Holiday.png
   

2. 

   Allow-employees-to-pick-Holiday.png
   

[Steve Alex]

in reply to: Should I upgrade from RFID machines to Biometric time clocks? Is it beneficial? #22314

Hello Tessy,

Lenvica HRMS Time Attendance Software is complatible with Time Attendance devices from ZKTEco, Essl etc. It is possible to copy users from one Time Attendance device to another using Lenvica HRMS Time Attendance software. You can register all your employees in one master device. Connect all Time Attendance devices with Lenvica HRMS Time Attendance Software and copy the users from ‘Manage Template’ option in Lenvica HRMS to the remaining devices. This will save a lot of your time and enable you to complete this implementation quickly.

Attachments:

1. 

   Manage-Templates.png
   

2. 

   Copy-Users.png
   

[Steve Alex]

in reply to: How to ensure the database security of Lenvica HRMS time attendance software! #22290

Hello Keity,

Following are the steps to change Firebird password in Lenvica HRMS server:

1. Run ‘Command prompt’ as admin and change to the firebird directory folder (C:\Program Files (x86)\Firebird\Firebird_2_5\bin)

2. Run following commands in the order:

1. gsec -user sysdba -password masterkey
2. modify sysdba -pw
For eg: modify sysdba -pw thaiunion@fb
3. quit

Remember to change firebird password of Lenvica HRMS server and all clients connection manager.
We recommend to change Firebird password once in a month.

Change Firebird Password

[Steve Alex]

in reply to: Annual Bonus for Employees and Income Tax Calculation with Bonus #22280

Dear Dwane,

The payment of bonus act is very clear. You are required to pay bonus to all employees within 8 months from the end of the financial year. There isn’t any specific provisions for separated employees. So the same rule applies to them also. Therefore you are free to give it along with all the others within 8 months. Most companies give it along with full and final because otherwise they have to find the employee and give him the money later. If you do not give it to him then it must be noted in the unpaid bonus register and after 3 years deposited in the labour welfare fund.
Another thing to be noted is that you are talking of Diwali bonus not statutory bonus. If you are paying customary bonus (like at Diwali or Dasara) then you can adjust that at the time of annual bonus. It means in effect you paid bonus during the year and not at the end of the year and therefore you don’t need to pay anything more now (there are circumstances you need to verify). However it’s actually unfair because you probably didn’t pay to those who are newly joined

[Steve Alex]

in reply to: Change Firebird SQL Password #22274

Hello Abraham,

Following are the steps to change Firebird password in Lenvica HRMS server:

1. Run ‘Command prompt’ as admin and change to the firebird directory folder (C:\Program Files (x86)\Firebird\Firebird_2_5\bin)

2. Run following commands in the order:

1. gsec -user sysdba -password masterkey
2. modify sysdba -pw
For eg: modify sysdba -pw thaiunion@fb
3. quit

Remember to change firebird password of Lenvica HRMS server and all clients connection manager.
We recommend to change Firebird password once in a month.

Attachments:

1. 

   Connection-Manager.png
   

[Steve Alex]

in reply to: Is Lenvica HRMS Time Attendance Software compatible with ZKTeco’s WDMS? #22246

Hello Hilari,

In the device ‘Comm’ menu you need to look for ADMS/Web Setup. If it has this option in you ZKTeco device, it is compatible with ZKTeco WDMS. If you want to use WDMS, you have to enter the server details in this setup. This include ZKTeco WDMS server IP Address and Port number.
How to connect your ZKTeco PUSH device to the server

[Steve Alex]

in reply to: Professional Tax in Kerala & Payroll Software that calculate Professional Tax #22242

Hello Prajith,

The profession tax for the first half (April-September) of the year should be paid on or before August,31. Similarly, for the second half (October-March), the profession tax should be paid before the end of February. In case, the profession tax payment gets delayed, you will be liable to pay a penalty @1% per month. Also, a fine of Rs.5000 will be charged for non-payment of profession tax.

As per the Kerala Municipal Act, 1994, it is mandatory to pay profession tax for all employees or who are drawing a half-yearly salary of more than Rs.12,000. The profession tax assessment is done by the concerned municipal authority on a half-yearly basis.
The profession tax slab rates are as follows :

Income Slab (half-yearly)	Profession Tax (payable half-yearly)
Upto Rs.11,999	Nil
From Rs.12,000 to Rs.17,999	Rs.120
From Rs.18,000 to Rs. 29,999	Rs.180
From Rs.30,000 to Rs. 44,999	Rs.300
From Rs.45,000 to Rs. 59,999	Rs.450
From Rs.60,000 to Rs. 74,999	Rs.600
From Rs.75,000 to Rs. 99,999	Rs.750
From Rs.1,00,000 to Rs. 1,24,999	Rs.1000
From Rs.1,25,000 and above	Rs.1250

[Steve Alex]

in reply to: Professional Tax in Maharashtra #22187

Any person who is engaged in any profession, Trade, callings and employment in the State of Maharashtra is liable to pay Profession Tax. A person includes Hindu undivided family, firm, company, corporation or other corporate body, any society, club or association.

There are 2 types of Profession Tax payers
a) Profession Tax Enrollment Certificate (PTEC) : Any person engaged in Profession, Trade and Callings and falling under one or the other of the classes mentioned in the second column of Schedule I shall obtained PTEC
b) Profession Tax Registration Certificate (PTRC) : Every employer who has employed even a single employee whose salary is above the prescribed limit for deducting Profession Tax shall obtain PTRC.

[Steve Alex]

in reply to: Shift Management Software #22159

Hello Tom,

Yes, you can handle this situation using a feature called ‘Shift Planner’ in Lenvica HRMS Employee Self Service. Assign ESS(Employee Self Service) rights to the supervisors in Lenvica HRMS Shift Management and they will have the option to assign or change shifts of their subordinates through Employee Self Service.

Attachments:

1. 

   ESS-rights-for-Supervisors.png
   

2. 

   Shift-Planner.png
   

[Steve Alex]

in reply to: Is it possible to make the current Earned Leave balances appear in Payslips? #22055

Hello Dwane,

Salary Master is a module to store the values which doesn’t change in each Salary Period. The history of values are also stored with the effective date. Another advantage of using master value is the values will keep there in Salary Master even though you are changing the employee to another Salary Group. Salary will be processed according to the values in Salary Card. Salary Master values can be copied to Salary Card. You can update Salary Card with Salary Master values using two methods:

1. Copy Salary Master values to Salary Card
2. Import values using excel to Salary Card and Salary Master

Since you have already processed salary once, remember to check the option ‘Overwrite Existing Payslip‘ to generate new payslips with new values.

To compare previous salary, you can generate the salary report ‘Salary Comparison Report‘ in Lenvica HRMS Payroll Software.

[Author]

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