A work schedule, often referred as rota or roster in the HR circle is a list of employees and information related to their work timings, location of employment etc for a given period of time e.g. weekly, monthly

The process in Lenvica HRMS roster management software of creating a work schedule for your employees is called roster management. A good roster plan (or employee shift schedule) ensures that each shift has enough employees to keep things running smoothly and efficiently. A good employee schedule also prevents anyone from getting into an accident at work because of exhaustion, which means your roster plan can also be reinforced to keep your employees safe and healthy. A great employee shift schedule also prevents disorganisation and wastefulness. A good roster management help the company to meet the needs of your business, you maximise your resources and significantly improve your day-to-day operations, both of which will always translate into better profits

Roster Management is critical for companies that work on multiple shifts. When there are employees working in different shifts in different time zones, you need to have a system with which you can track who is in which shift. Employee roster management software makes it easy to map employees to various shifts and to communicate to employees on time. Using Lenvica HRMS, you can automate rosters and save time and avoid confusions and double-work. Shift Management in Lenvica HRMS cconsists of the parts as listed below.

Types of Rosters

Rosters and their patterns are different for every company. Some companies follow fixed day time rosters whereas companies in production sector prefer rotating shifts to increase the productivty and keep the factory running 24X7. The basic classification of rosters are given below.

Duty Rosters

This type is used by some managers to avoid scheduling more employees than needed on the same shift with the same duties. For example, a duty roster might work for a hotel manager who usually schedules employees based on the number of occupied rooms.

Flexible Rosters

For some industries and positions, the option of working a flexible schedule is directly related to the needs of the company. In practice, this would be allowing work schedules of 8:30 a.m. to 5 p.m., Monday thru Thursday, and on Friday from 8 a.m. to 12 noon.

Staggered Rosters

Companies that experience fluctuations in customers throughout the day often prefer a staggered roster. An example of this is when restaurant managers schedule more employees for lunch and dinner hours than lunch.

Roster Management in Lenvica HRMS

Managing rosters of employees is as important as any other management task in employment. Only with proper roster management, company can estimate the work time, overtime, late-in etc of employees and make the pay out for work done. Lenvica HRMS easily helps users to update rosters of staff on the software. It can manage fixed rosters, rotating rosters etc. Software supports roster import using excel files too. Furthermore, automatic shift detect is a feature that detects rosters worked by employees based on their clock in and clock out information. Review below the three methods of roster management in Lenvica HRMS.

Update Roster using Shift Planner

Create your Shifts, the next step is to assign them to your employees. You can assign shifts location-wise, department-wise or employee-wise.

Automatically detect rosters using Shift Detect

Organizations may have multiple shifts for employees, usually, to ensure maximum productivity. The shifts are usually called Morning Shift, Night Shift and so on. Some companies allow employees to work on different shifts, also, employees may swap shifts with each other. ‘Shift Detect’ analyses employee punch IN/OUT times to detect the shift the employee is working on. This help document describes how you can activate the feature ‘Shift Detect’ for a group of employees.

Excel Import of Rosters

The shift import option allows you to import employee rosters from an excel sheet. If you have complicated shift plans that change often, it may be convenient to import shift plans.