What are ePayslips in Payroll Software?

Electronic payslips, sometimes referred to as ‘epayslips’ are payslips available online to employees through secure web portals. The online webportal is called Employee self service. ePayslips in ESS is a self-service payslip facility that enables employees to access their payslips directly from a secure website using their desktops, laptops, iPad or smart phones. Printing and issuing hard-copy payslips is time-consuming and costly. With ePayslips, employees will have the liberty of downloading and printing their payslips online. It’s an easy experience for them, and saves time for the accounting and HR departments.

Using the employee self service online portal, each payslip is only accessible by each individual member of staff with their own nominate username and unique password. During set up the employee is given a username and password for login to ESS. They can then access their epayslips through this. Employees can change their password to ESS login as often as they would like.

Employees can log on to the e-payslip website and will be able to view any payslips of current and previous months, giving a secure portal to keep their payslips for their own records.

Employers can choose to setup a secure domain for employee self service by publishing ESS using https protocol – ensuring all data is encrypted and meaningless to hackers.

Benefits of ePayslips

Switching to epayslips not only marks you out as a modern employer – there are tangible benefits for employees and organisations alike. Electronic payslips are part of employee self service in the modern HR systems. As well as making life easier for HR and payroll teams, employees also appreciate the benefits of having instant access to their pay records online.

Epayslips are cost effective

Since payslips are available online, there’s no need to print or post them to staff – reducing your spend on paper and postage. You will save money on labour time too.

Environmentally Friendly

Your organisation will be using less paper and ink because there’s no need for printing– contributing towards your environmental and waste-reduction goals. Eco-conscious staff will appreciate this step towards ‘going greener’.

Online Payslips are secure

There’ll be less risk that confidential pay information is left around the office for others to read if payslips are stored online. Furthermore, employer can publish the online webportal to staffs using ‘https’ protocol which ensures encryption and far less prone to cyber attacks.

View epayslips anytime, anywhere

Lenvica HRMS employee self service is a mobile-optimised self-service HR system and your staff will be able to view their payslip anytime, from any internet-enabled device. This means that staff who aren’t desk-based – such as those who work in the field, or in warehousing or retail operations, for example – can access their payslip from their own mobile phone, without needing additional equipment.

Instant access to historical payslips

Employees will be able to download, send electronically and print historical payslips from your self-service system, helping them to meet evidence requirements for loans and mortgage applications, for example.

Secure Single Storage Space

With electronic payslips, employees won’t have a new bit of paper every month to add to their filing pile at home. Instead of looking through paper records for confirmation of their pay, they’ll just need to log into their employee self-service account to check details of pay, tax and deductions.