Manager Gate Pass

This comprehensive guide outlines the step-by-step process for managers to review, approve, or reject employee gate pass requests through the ESS portal. As a manager, you play a crucial role in authorizing employees’ temporary exits from company premises.

Step 1: Login to Employee Self Service Portal
Step 2: View Pending Gate Pass Requests
Step 3: Review the Request Details
Step 4: Approve or Reject the Request
Step 5: Batch Processing Multiple Requests
Step 6: Employee Notification

STEP 2

View Pending Gate Pass Requests

After logging in, your dashboard displays all pending gate pass requests.
The dashboard provides an overview of requests from your team members.

STEP 3

Review the Request Details

From your dashboard, locate the list of pending gate pass requests.
Click on any individual request to view its complete details.

STEP 4

Approve or Reject the Request

For Approval:

Click the “Approve” button
No additional comments are required for approvals
The system will automatically update the status, and the request will move to the “Approved” tab.

For admin

Once a gate pass request is approved, it will appear under the attendance management system

For Rejection:

Click the “Reject” button
Enter a reason for rejection in the comments field
Click “Submit” to finalize the rejection
The system will update the request status and move it to the “Rejected” tab.

STEP 5

Batch Processing Multiple Requests

Select multiple requests using checkboxes or the “Select All” option.
Click “Approve Selected” to approve all.
Click “Reject Selected” to reject all (enter a common reason for rejection, in this case)

STEP 6

Employee Notification

The system automatically notifies employees when a gate pass is approved or rejected
Employees can view the status of their gate pass requests in the respective “Approved” or “Rejected” tabs
For rejected requests, employees will see the reason you provided