Automated Payroll Processing

A few compelling reasons to upgrade to an automated payroll software:

1. Saves you lots of time and money: Manual payroll processing is tedious and time consuming. Consider keying in attendance, leave data for all your employees into an excel sheet for processing every month end. It’s quite some work. This can be completely automated.

2. No manual intervention, hence highly accurate: Humans are intelligent but they are slow and inaccurate, hence it’s wise not to rely on humans for lots of calculations. Let a computer do all calculations and processing quickly and with high accuracy.

3. Allows you to process payroll at the last minute, and very quickly: Payroll is to be processed with attendance and leave data. And you will have to wait for the last day of the month to get these data. If you want to pay your employees on the next day, you have hardly any time to do the payroll processing. So, the processing should be really fast, no matter how many employees you have.

4. Automated payroll processing even if geographically distributed: Imagine processing data from one centralized location, even though your organization has branches across the globe, and still completely automated with attendance and leave data.

Payroll processing in minutes?

Payroll processing in minutes? It’s not a fiction; the best payroll software can really do the following tasks in a few minutes.

1. Fully automated communication with Time Attendance Devices: A payroll software should communicate with biometric devices to get attendance information from various locations.

2. Process your payroll with attendance and leave data: You should be able to pay your employee for every minute of overtime he does. Also, may be you want to cut pay for every minute he is late. Payroll processing should also take leave balance and entitlements into account.

3. Send pay slips to employees: Right after processing, email pay slips to all your employees. Also, employees should be able to view their pay slips whenever they want, wherever they are!

4. Email salary transfer information to banks: Statements should be forwarded to banks to perform a salary transfer to the employees.

5. Process income tax/PAYE: Income tax/PAYE should also be processed along with other payroll components. The software should also prepare statements for the employer to make monthly income tax/PAYE payments to the government.

6. Generate Statutory Reports: Bonus, Provident Fund, Employee State Insurance, Professional tax and similar statutory requirements must be fulfilled and necessary statements and reports should be generated.

Frequently Asked Questions

How does the software automate payroll processing?

The software can directly communicate with Time Attendance Devices in real-time to capture attendance data from multiple locations. The Employee Self Service Module allows employees themselves to update leave data and regularize attendance. You can also define your attendance, payroll, leave rules in the software. The software applies the attendance, payroll, leave rules on the attendance and leave data for each employee to make the payroll processing fully automated.

What is an automated Payroll System?

If you are using a primitive payroll system like Excel sheets for attendance and payroll processing, you will end up doing a lot of manual work at the end of each payroll period. But, if you use a payroll software that supports payroll automation, the software will eliminate the manual intervention and save a lot of your time.

How to migrate a payroll system in excel to automated payroll software?

Click link below to know how to migrate a payroll system in excel to Lenvica HRMS, a payroll automation software.

Migrating payroll from Excel to Lenvica HRMS in minutes!

Can the software process payroll when employees are paid in multiple currencies?

Yes. Lenvica HRMS supports multiple currencies. You can use a single software to process payroll even when you have employees in multiple countries.

Can the software act as a centralized system when there are many locations?

Yes. The software can capture attendance data from any where in the world and bring it to a centralized location(head office) and can also process payroll in multiple currencies.

What are the advantages of an automated payroll system with reference to a manual payroll system?

In a manual payroll system, daily data like attendance and leave will have to be captured manually for each employee. At the end of the payroll period, the attendance, leave, overtime data has to be summarized before payroll can be processed. Also, it’s not easy to ensure accuracy when processing payroll manually for a large number of employees. An automated payroll system eliminates all these issues and processes payroll with at most accuracy in almost no time.