Free Attendance Software
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Attendance Software
With attendance, Leave, Holiday, Shift & Overtime data in ONE interface
The Attendance Software gives you an excellent interface with data from different modules for each employee. The Leave module brings in Approved Leave and Holiday data. The Roster module brings in the daily work plans. The data coming from Device module is processed with reference to the Company Policy to make it meaningful to users. The Employee Self Service module brings in attendance corrections requested by the employees. The Attendance Summary is directly integrated with Payroll for processing without manual intervention.
Shift Management
Supports Rotating, Overlapping, Over-night Shifts with Shift Detect
Do you have complicated Shift Plans with rotating, overlapping, and over-night shifts? Do you want the software to recognize the shift the employee is working on? Do you want to know how many employees have turned up for the shift that just started? Lenvica HRMS can help you with all these! Shift Planner allows you to define shift plans for a location, a department or even an employee. Shift Detect recognizes the shifts each employee is working on. HR MIS provides excellent reports to monitor your shifts.
FEATURES
Choose the version most appropriate for your company!
Attendance
Lite
1 Company
500 Employees
5 Devices
Single User
Employee Management
Attendance Management
Shift Management
Device Management
Holiday Management
10 Reports
Help Videos
Forum Support
Document Management
Leave Management
Email and SMS
Shift Detect
Document Builder
Report Builder
Task Scheduler
Attendance
Standard
1 Company
1000 Employees
10 Devices
Single User
Employee Management
Attendance Management
Shift Management
Device Management
Holiday Management
20 Reports
Help Videos
Forum Support
Document Management
Leave Management
Email and SMS
Shift Detect
Document Builder
Report Builder
Task Scheduler
Attendance
Professional
2 Companies
2000 Employees
20 Devices
Single User
Employee Management
Attendance Management
Shift Management
Device Management
Holiday Management
All Reports
Help Videos
Email, Forum Support
Document Management
Leave Management
Email and SMS
Shift Detect
Document Builder
Report Builder
Task Scheduler
Attendance Enterprise
Unlimited Companies
Unlimited Employees
Unlimited Devices
Unlimited Users
Employee Management
Attendance Management
Shift Management
Leave Management
Device Management
Email and SMS
Document Builder
Report Builder
Task Scheduler
Employee Self Service
HR MIS
Phone, Email, Forum Support
Attendance
Cloud
Unlimited Companies
Unlimited Employees
Unlimited Devices
Unlimited Users
Employee Management
Attendance Management
Shift Management
Leave Management
Device Management
Email and SMS
Document Builder
Report Builder
Task Scheduler
Employee Self Service
HR MIS
Phone, Email, Forum Support
Bring Attendance from Different Sources
Attendance can come from Devices, HR Users, Employees, or other software
Time Attendance Devices
Lenvica HRMS can communicate with Time Attendance devices in real-time to bring in data from different geographical locations.
Employees can Clock In/Clock Out with the Employee Self Service module. They can also input out of office work data like Work from Home, Client Visit and so on.
Integration with other Software
Lenvica HRMS can pick attendance data from other software or databases. Lenvica HRMS can also export data to other databases or ERP software.
Lenvica HRMS supports devices from different manufacturers. The software can communicate with devices in different ways. Direct communication with devices brings data in real-time. Lenvica HRMS can also communicate with devices through a database. Data can also be imported from text or excel files. Lenvica HRMS can communicate with RFID, Fingerprint, or Face Readers that control doors, turnstiles or gates.
BENEFITS
Salient Features of the Attendance Software
Fully Automated Attendance
The Attendance Software communicates regularly with Time Attendance or Access Control Devices with absolutely no manual intervention. The devices could be located at different geographical locations; even then the communication is fully automated.
All data in one interface
Attendance, leave, overtime data and shift plans are displayed in one single interface to better understand the data for each employee. Employees may be allocated to different shifts and hence it’s important to calculate work duration from clock in/out data with reference to shift plans.
Shift Planner
Shift Planner enables you to allocate employees to different shifts each day. Work duration of an employee is calculated based on Clock in/out times and shift assigned to the employee for the day. Employees can also be allocated to different day offs.
Attendance Rules Definition
Every company has their own attendance rules. The clock in/out data are processed based on these rules. It is possible to define the attendance rules in the attendance software itself so that the software can process attendance data without any manual intervention.
Real-time Attendance Data
Time Attendance Devices accumulate data as employees clock in and out. The attendance software communicates in real-time with the devices to collect the attendance data from the devices.
Data from difference sources
Attendance data may come from Time Attendance or Access Control devices, HR users may import attendance from text or excel files, Employees may clock in using the Employee Self Service, or data could be imported from another database.
User-created Attendance Types
It is possible for users to categorize attendance according to their own requirements. For eg: User may define attendance types like ‘Training’, ‘Work from Home’, ‘Client Visit’, and so on.
Close integration with Payroll
The attendance summary is closely integrated with payroll so that no manual intervention is required to process payroll with attendance.
Employee request to correct attendance
It is possible for employees to apply for attendance corrections. Once the correction is approved by the manager, it gets integrated to the attendance system.
Notifications
Employees and managers are notified of important events in the system. For eg: Notify the user when a time attendance device stops communicating for over 4 hours. Notify the employee and manager when an employee reports late to work.
Enables Decision Making
Enables top management to make quick decisions based on KPIs. Provides the Top management with an overview of the attendance and also allows drill down to details to understand better.
Employee Approvals
Employees can request changes to attendance, and it is also possible for managers to approve or reject it. For eg: Employee can request for a Work from Home or Client Visit. On approval from the manager, this becomes part of the attendance.
Multiple – Company
More than one company may operate from the same premises. In such a scenario, it is possible to organize employees in to multiple companies and the companies may share the same time attendance devices for employees to clock.
Multiple – Location
Multi-location attendance software brings data from different geographical locations in to one centralized office to process it at one location. Users may access the software from the centralized location or the remote locations.
Interpreted Attendance Data
An employee may clock in/out many times during the day. The software interprets and organizes the data in such a way to make it meaningful to users. For eg: An employee clocking in after 30 minutes of the shift start time should be marked as ‘Late-In’ for 30 minutes.
Multi-Location Attendance Software
Frequently Asked Questions
What is attendance tracking?
Attendance tracking is the process of identifying the time an employee reported to work, the locations he visited during his work time, the duration he spent at each location, and the time at which he left for the day. Attendance tracking ensures that employees are where they are supposed to be. Time Attendance Devices and GPS are used to track employees.
What is the purpose of an attendance system?
The purpose of an attendance system is to ensure that employees are reporting to work on time, leaving work as per plan, and spending their time at the sites where they are supposed to be. An attendance system enables managers to monitor real-time employee availability, shift wise employee strength, tardiness, and so on.
How does attendance software work?
Attendance software typically utilizes various methods for attendance tracking, such as biometric recognition (fingerprint, facial recognition), RFID cards, barcode scanning, GPS tracking, or manual entry. Users input or record their attendance using the chosen method, and the software processes this data to generate attendance reports.
Is the Free Attendance Software free forever?
The software is free for ever for limited number of users. You can upgrade to higher versions any time.
How does the Attendance Software automate data processing?
Time Attendance Devices communicates with the Attendance Software in real-time. This enables the Attendance Software to generate fully automated real-time reports for the Management. The raw data received from Time Attendance Devices are processed with the pre-defined company policies to generate information meaningful to the organization. The attendance system is integrated with the payroll software to enable fully automated payroll processing.
How does the Attendance Software work along with the Leave Management Software and the Shift Management System?
The Shift Management Software assigns work times and weekly offs against each employee. The employee can raise a leave request to modify his work plan with a leave; but this is subject to approval. When an employees fails to report to work, the attendance system marks the day as Absent. If the company policy allows, employee can raise a request to convert absence to a leave. Thus the Attendance, Leave and Shift Management software work together to ensure that the data is accurate enough to be integrated with payroll.
Is the free attendance software compatible with Time Attendance devices from ZKTeco and eSSL?
Yes. The Attendance Software is compatible with devices from ZKTeco, eSSL and many other manufacturers. Refer link below.
I’m using Excel to process payroll for all my employees. How difficult it is to migrate to the Attendance Payroll Software?
Migration is to be done only once. You will have to copy your Attendance and Payroll formulae from excel to the software and then you will be able to process payroll for all your employees. This is required only once, the second month onwards, the software will process the data without any manual intervention.
How do my employees correct their own attendance? For eg; instead of coming to office, an employee went for a client visit, as instructed by his manager.
When an employee is on a client visit or working from home, he can use the Employee Self Service App to report attendance online. If the employee is not allowed to do online punching, he can raise a regularization request to correct his attendance. This gets effective on approval from his manager.
Can attendance software generate different types of reports?
Yes, attendance software can generate a variety of reports, including daily attendance summaries, absenteeism reports, late arrival reports, overtime reports, and custom reports based on specific parameters.
How is the transport allowance linked with attendance?
The software can calculate transport allowances based on employees’ shift timings (e.g., buses for day shifts, taxis for night shifts) and
automatically add them to the monthly payroll.