How to manage work from home permissions in Lenvica HRMS time attendance software?

[Mia John Samuel]

#22703

Hi,

I work in the HR department of our company. We use Lenvica HRMS for time attendance tracking and payroll processing. We have also deployed the online portal – employee self service for all our employees. Online leave application and approval are already being made through ESS only. I would like to enquire whether we can manage work from home requests through Lenvica HRMS? As per our company policy, employees of manager category are permitted to avail upto 10 days of work from home permission. Can I create a new leave type in Lenvica HRMS to manage this?

[Vineeth Jose]

#22707

Yes, you can manage ‘Work from Home’ permission in Lenvica HRMS time attendance software using the Employee Self Service. There is an option under attendance, it is called ‘Regualrisation’. Using the leave application is not recommended as leave of absence means permission for being absent from duty. Leaves are normally entitled and employees are permitted to be absent from duty on a leave day. They also get paid for those days. Whereas ‘Work from Home’ is not absence from duty but instead it is merely a permission to continue duty from home itself. The request for work from home due to personal reasons, illness, childcare, pregnancy etc. keeps surfacing in organizations and have to be dealt in accordance with Work From Home Policy of the company. During work from home, employee is not allowed to be absent from duty at home but he must be reporting to manager, completing his tasks etc, physically being at home.

To enable regularisation in Lenvica HRMS, you must first create an attendance type in module ‘General’, under ‘Attendance Types’. This attendance type must belong to category ‘Attendance’, as shown in the image below. You can then move to ‘Regularization under Attendance module. Add the new regularization type called ‘Work from Home’ and choose the attendance type we created earlier. Once this is done, this particular regularization type called ‘Work from Home’ will be available in employee self service in Attendance under Regularization application. You can choose this and apply to regularize attendance of days in which you worked or will work from home. Any approved work from home entry in the attendance screen of an employee will be added to the work time. While processing payroll, since the attendance module is integrated with payroll module, you can choose to include work from home hours also for salary calculation.

Please review the page below to learn how to raise work from home application through employee self service in Lenvica HRMS?
How to apply for Attendance Regularization?

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