Excel Report for Employee State Insurance (ESIC) Online Submission

[Arjun Pandey]

#22500

Hi,

Lenvica HRMS payroll software has been processing the payroll for our factory since 2 years now. The payroll processing involves calculation of statutory deductions like professional tax, provident fund, employee state insurance, tax deducted at source etc. My question is whether it is possible to pull out excel file for employee state insurance online submission?

[Vineeth Jose]

#22514

Yes, ESIC online submission document is available in Lenvica HRMS. The report is in module ‘Salary’ and under ‘Salary Reports’. The report title is ‘ESI Online Submission Document’. You can process salary and pull out the report. It follows the exact format as instructed by ESIC for uploading to submit the ESIC deductions.

[Maria]

#22608

The Government of India reduce the rate of contribution under the ESI Act from 6.5% to 4%(employers’ contribution being reduced from 4.75% to 3.25% and employees’ contribution being reduced from 1.75% to 0.75%). I have updated attendhrm to version 6.2.0, but when i check ESI report in attendhrm payroll software, employer contribution changed to 0.75%, but its still showing employee contribution as 4.75%. How can we correct this?

[Steve Alex]

#22614

Hello Maria,

From Lenvica HRMS version 6.2.0, ESIC rate is 0.75. But you have to change the employee contribution in Salary group. To change the employee contribution rate, go to salary group > Change formula of salary head ‘Employee State Insurance’ from 1.75 to 0.75. After changing the formula of salary head, reprocess salary and check the report.

[Gopi Viswan]

#22630

Is it mandatory for the Employer to register under the ESIC Scheme? What is the procedure for the registration of an employer?

[Nisa]

#22634

ESI stands for Employee State Insurance managed by the Employee State Insurance Corporation which is an autonomous body created by the law under the Ministry of Labour and Employment, Government of India.
Any Company having more than 10 employees (in some states it is 20 employees) who have a maximum salary of Rs. 15000/- has to mandatorily register itself with the ESIC. It is the statutory responsibility of the employer under Section 2-A of the Act read with Regulation 10-B, to register the Factory/Establishment under the ESI Scheme within 15 days from the date of its applicability to them.

ESI Registration Procedure: Documents Required

The following documents are required for registering under the ESI scheme:

1. A registration certificate or a license obtained under Shops and Establishment Act or Factories Act;

2. Certificate of registration (Memorandum and Articles of Association in case of a private limited company, partnership deed for LLPs, etc);

3. Certificate of registration for all entities and commencement of production for factories;

4. A list of employees with their monthly compensation, in detail;

5. A list of directors, partners, and shareholders of the company;

6. The PAN card of the business and address proof of the establishment/firm;

7. Bank statements of the organization, with evidence of commencement of operation

Once the documents are ready, the company can apply for registration by submitting the Employer’s Registration Form (Form-1) to the concerned Regional Office and obtain an identification number called the Code number which is to be used in all the Correspondence relating to the Scheme. Employees registered under the scheme get an ESI card after submitting a form with photographs and details of family members. Although the registration is permanent, and the number is valid for the lifetime of the company, any new changes, such as employee additions, need to be intimated to the ESI.

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