Reply To: Excel Report for Employee State Insurance (ESIC) Online Submission

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ESI stands for Employee State Insurance managed by the Employee State Insurance Corporation which is an autonomous body created by the law under the Ministry of Labour and Employment, Government of India.
Any Company having more than 10 employees (in some states it is 20 employees) who have a maximum salary of Rs. 15000/- has to mandatorily register itself with the ESIC. It is the statutory responsibility of the employer under Section 2-A of the Act read with Regulation 10-B, to register the Factory/Establishment under the ESI Scheme within 15 days from the date of its applicability to them.

ESI Registration Procedure: Documents Required

The following documents are required for registering under the ESI scheme:

1. A registration certificate or a license obtained under Shops and Establishment Act or Factories Act;

2. Certificate of registration (Memorandum and Articles of Association in case of a private limited company, partnership deed for LLPs, etc);

3. Certificate of registration for all entities and commencement of production for factories;

4. A list of employees with their monthly compensation, in detail;

5. A list of directors, partners, and shareholders of the company;

6. The PAN card of the business and address proof of the establishment/firm;

7. Bank statements of the organization, with evidence of commencement of operation

Once the documents are ready, the company can apply for registration by submitting the Employer’s Registration Form (Form-1) to the concerned Regional Office and obtain an identification number called the Code number which is to be used in all the Correspondence relating to the Scheme. Employees registered under the scheme get an ESI card after submitting a form with photographs and details of family members. Although the registration is permanent, and the number is valid for the lifetime of the company, any new changes, such as employee additions, need to be intimated to the ESI.